Why is This a Great Opportunity?
This Accounts Receivable Specialist role offers the chance to work in a dynamic and collaborative environment where accuracy and efficiency are valued. You will play a critical role in managing and optimizing cash flow, ensuring compliance with financial policies, and maintaining strong relationships with internal and external stakeholders. This position provides an excellent opportunity for career growth in accounting and finance, with exposure to ERP systems, financial reporting, and cross-functional collaboration.
Job Description:
The Accounts Receivable Specialist is responsible for the accurate and timely processing of accounts receivable transactions. Key responsibilities include invoicing, payment posting, customer account reconciliation, and resolving billing discrepancies. This role requires strong attention to detail, problem-solving skills, and the ability to communicate effectively with customers and internal teams.
Essential Responsibilities:
• Process, verify, and post invoices to customer accounts accurately and on time.
• Monitor customer account details and follow up on non-payments, delayed payments, and other irregularities through effective communication.
• Reconcile customer accounts and the accounts receivable ledger, resolving discrepancies such as misapplied payments or billing errors.
• Maintain detailed records of payment activities, including deposits and adjustments.
• Collaborate with sales and customer service teams to address and resolve billing or payment issues.
• Process credit card payments and manage payment discrepancies while ensuring compliance with company credit policies.
• Accurately post intercompany transactions.
• Provide timely and accurate reporting on accounts receivable status to the finance team or management.
• Maintain confidentiality of customer financial information and company records.
• Demonstrate professionalism, accountability, and a customer-focused mindset in all interactions.
• Support the accounting team with additional projects as assigned.
• Maintain regular and consistent attendance as an essential function of this role.
Qualifications:
Education and Experience:
• High School Diploma or GED required, Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred.
• Minimum of 2 years of experience in accounts receivable, collections, or a similar accounting role.
• Proficiency in accounting software and ERP systems (e.g., Microsoft Dynamics, SAP, or QuickBooks).
• Advanced knowledge of Microsoft Excel, including VLOOKUP and pivot tables.
Skills and Abilities:
• Strong attention to detail with the ability to identify and resolve discrepancies.
• Excellent communication and interpersonal skills for managing customer inquiries and internal collaboration.
• Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.
• Understanding of accounting principles and general ledger account reconciliation.
• Familiarity with cash application processes and credit policies is preferred.
• Experience with automated invoicing systems and electronic payment platforms is a plus.
This role is ideal for a detail-oriented and proactive professional seeking a career in accounts receivable with opportunities for growth and skill development.
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