Why is This a Great Opportunity?
This role offers the opportunity to take a leadership position in payroll operations, ensuring accurate and timely payroll processing for employees. It is ideal for payroll professionals looking to leverage their expertise in a fast-paced environment with a high level of responsibility and impact. The position provides hands-on involvement with payroll processing, tax compliance, reporting, and system improvements. Additionally, this role offers the chance to work with industry-leading payroll systems, collaborate with cross-functional teams, and contribute to process enhancements that improve efficiency and accuracy.
Job Description:
The Lead Payroll Specialist will oversee and support payroll operations, ensuring compliance with all federal, state, and local tax regulations and company policies. Key responsibilities include:
• Processing weekly and biweekly payroll, including validating labor and cost allocations to appropriate accounts.
• Ensuring accurate and timely employee payments in compliance with internal policies and regulatory requirements.
• Utilizing expertise in federal, state, and local tax codes, agency policies, and Generally Accepted Accounting Principles (GAAP) to maintain payroll accuracy.
• Preparing and analyzing ad-hoc reports using the Kronos timekeeping system.
• Providing customer service to internal and external stakeholders, ensuring proper documentation for payroll-related requests.
• Assisting with report preparation and balancing time reports.
• Managing file transfers to third-party vendors, including NACHA file transmissions.
• Transmitting payroll-related general ledger files, accounts payable files, and other required internal reports.
• Researching stale-dated checks and reissuing payments to current and former employees.
• Assisting with external audit documentation and compliance verification.
• Supporting payroll system testing, updates, and process improvements.
Qualifications:
• Extensive experience with payroll processing, preferably using Oracle HCMS.
• Strong proficiency in Microsoft Word, Excel, and Outlook.
• Knowledge of Generally Accepted Accounting Principles (GAAP).
• Familiarity with payroll-related compliance, including tax regulations and labor laws.
• Experience with bargaining unit contracts and payroll software.
• Excellent analytical, organizational, and problem-solving skills.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive employee information.
• Ability to work independently, manage multiple priorities, and meet deadlines under pressure.
• Flexibility to adapt to evolving work environments and responsibilities.
• Availability for occasional weekend, holiday, and overtime work as needed.
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