Accounts Payable Lead

Saint Louis

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Why is This a Great Opportunity?

This is an excellent opportunity for a detail-oriented and experienced Accounts Payable Specialist to join a dynamic finance team. In this role, you will be instrumental in managing and maintaining the accuracy of the accounts payable functions using QuickBooks. You will have the chance to work in a supportive environment that values efficiency and accuracy, offering professional development and career growth. This position is ideal for someone looking to leverage their QuickBooks expertise and make a significant impact on the financial operations of the organization.

Job Description:

he Accounts Payable Specialist is responsible for the accurate and timely processing of all accounts payable transactions. This role involves coding invoices, managing payment processes, and ensuring all financial obligations are met promptly. The Accounts Payable Specialist will utilize QuickBooks to maintain accurate records and support the finance team with various tasks as needed.

Key Responsibilities:

1. Invoice Processing:

o Code invoices with appropriate department and account numbers.

o Enter accounts payable data into the QuickBooks accounting system.

o Verify the accuracy of invoices and statements upon receipt.

2. Payment Management:

o Ensure the accuracy and timeliness of invoice payments.

o Process vouchers for timely payment, taking advantage of any available cash discounts.

o Coordinate billing and payments with vendors, overseeing credit standing and resolving invoice discrepancies.

3. Reconciliation and Reporting:

o Verify discrepancies and resolve billing issues with clients.

o Print checks after receiving approval and ensure all payments are made within invoice terms.

o Print check register reports on a weekly basis.

o Maintain accuracy of vendor files by organizing invoices, checks, and vouchers in sequential order.

4. Compliance and Record-Keeping:

o Scan invoices into the digital system and ensure compliance with internal policies.

o Maintain historical records in compliance with record retention policies.

o Address vendor and employee concerns professionally and promptly.

5. Support and Collaboration:

o Work independently and prioritize tasks in a fast-paced environment.

o Attend staff meetings, seminars, and workshops as needed.

o Provide support to the AP/Payroll Manager and other team members as required.


• One to three years of relevant accounting or accounts payable experience.

• Proficiency in QuickBooks and working knowledge of general accounting practices.

• High degree of accuracy and attention to detail.

• Strong organizational skills and the ability to manage multiple tasks simultaneously.

• Excellent problem-solving and communication skills.

• Ability to work independently and collaboratively within a team.

Preferred Qualifications:

• Experience in a similar accounts payable role within a medium to large organization.

• Familiarity with Microsoft Office Suite, particularly Excel.

• Experience in the medical or healthcare industry is preferred but not required.

This Accounts Payable Specialist position offers a fantastic opportunity for an individual with QuickBooks experience to contribute to the efficiency and accuracy of our finance operations. If you meet the qualifications and are eager to join a supportive team, we encourage you to apply.


Reference JOB-29510

Job Type Full-time

Elisha Edge

Staffing Manager

I look forward to assisting you with your search and assessing whether this role could be a good fit for you. Please apply for confidential consideration!

(314) 924-9825

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