Why is This a Great Opportunity?
The role of Accounts Payable Specialist offers a unique opportunity to join a dedicated finance team within a dynamic and growing organization. This position is ideal for individuals who are detail-oriented and have a passion for maintaining financial accuracy and efficiency. As an Accounts Payable Specialist, you will be entrusted with significant responsibilities that are crucial to the smooth operation of the company’s financial processes. This role provides excellent growth potential, competitive compensation, and benefits, and the chance to work in a collaborative environment where your contributions are valued and recognized.
Job Description:
Position Overview:
The Accounts Payable Specialist is responsible for managing the entire accounts payable process, ensuring that all vendors are paid accurately and on time. This role involves processing invoices, verifying transactions, maintaining vendor files, and ensuring compliance with company policies and procedures. The specialist will work closely with various departments to resolve any issues related to accounts payable and will play a critical role in maintaining the financial integrity of the organization.
Key Responsibilities:
• Invoice Processing:
o Process and code invoices with appropriate department and account numbers.
o Enter invoices into the accounting system and ensure accuracy and completeness.
• Payments:
o Ensure timely payment of invoices, taking advantage of any available discounts.
o Print and distribute checks after obtaining necessary approvals.
• Reconciliation:
o Reconcile accounts payable transactions and resolve discrepancies promptly.
o Verify and resolve any issues related to vendor statements and payments.
• Vendor Relations:
o Maintain accurate vendor files and manage vendor inquiries.
o Coordinate billing and payment with vendors, ensuring clear communication and resolution of any discrepancies.
• Reporting and Compliance:
o Prepare and maintain accounts payable reports and documentation.
o Ensure compliance with federal, state, and local regulations regarding accounts payable processes.
• Additional Duties:
o Cross-train with other finance team members and provide backup support as needed.
o Assist with month-end closing procedures and other financial reporting tasks.
o Participate in staff meetings, seminars, and workshops as required.
Qualifications:
Education and Experience:
• High school diploma or GED required, an associate degree in Accounting or related field preferred.
• At least 2 years of experience in accounts payable or a related accounting role.
• Experience working in a fast-paced environment, preferably within a large organization.
Skills and Competencies:
• Technical Skills:
o Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
o Experience with accounting software (e.g., QuickBooks, SAP, Oracle).
• Analytical Skills:
o Strong attention to detail and accuracy in processing financial transactions.
o Ability to analyze and resolve discrepancies in a timely manner.
• Organizational Skills:
o Excellent organizational and time management skills.
o Ability to handle multiple tasks and meet deadlines consistently.
• Communication Skills:
o Effective verbal and written communication skills.
o Strong interpersonal skills with the ability to work collaboratively with team members and vendors.
• Occasionally required to lift and/or move up to 25 pounds.
#ACCPRI #ACCSP
