Payroll and AP Coordinator

Accounting Career Consultants

Payroll and AP Coordinator St. Louis, MO

Job Reference: JOB-20159

Job Reference: JOB-20066

POSITION SUMMARY: The Coordinator, Payroll and Accounts Payable position is responsible for maintaining all pay records, and processing bi-weekly payrolls as well as the maintenance of the daily accounts payable entries, processing of checks and reconciling the monthly accounts payable detail to the general ledger. ADP and full-cycle accounting experience is a must!


  • Responsible for processing emergency check requests including payroll checks for non-routine HR actions
  • Maintains Payroll System continuously which includes but is not limited to; rate changes, hiring/termination of employees, updating employee addresses and company account codes.
  • Performs necessary ACH transfers, for HSAs, FSAs, and Retirement benefits, etc…
  • Reviews Employee Exception Time Accruals to enforce employee compliance.
  • Reviews all city, state and federal tax reports, reconciliation of deductions, overtime records, garnishments, and all other deductions paid to vendors for bi-weekly payroll.
  • Reviews all quarterly payroll reports generated by ADP reported to the IRS.
  • Reviews all annual payroll reports and W2s generated by ADP reported to the IRS and distributes all W2’s to employees.
  • Will obtain comprehensive knowledge of Seminary benefit plans in order to process payroll deductions.
  • Reviews invoices and check requests for proper approval, account distribution, and IRS information such as 1099’s, Social Security numbers, and addresses.
  • Responsible for sending IRS W-9 forms to potential 1099 recipients.
  • Enters daily accounts payable transactions into the appropriate accounts payable systems.
  • Processes accounts payable checks on a regular schedule. Review vendor monthly statements. Prepares various reports upon request.


  • Minimum 5 years’ experience processing payroll with an understanding of Federal, State and local agencies to maintain compliance with applicable laws.
  • Full-Cycle Payroll
  • Experience with ADP Software
  • Minimum 3 years’ experience in accounts payable.
  • Must be proficient with Microsoft Office package.
  • Detail oriented and highly organized.
  • Excellent oral and written communication skills.
  • Associates degree in Business Administration required with an emphasis in Accounting preferred.







Shani Poole
Account Executive

I look forward to assisting you with your search and assessing whether this role could be a good fit for you. Please apply for confidential consideration!

Tel: 314-292-7914 | Email:

Tagged as: Payroll and AP Coordinator