Clerical/Administrative

Executive Assistant

Permanent

Accounting Career Consultants

Executive Assistant St. Louis, MO

Job Reference: JOB-26005

  • Executive Assistant will provide support in both a professional and personal capacity Complex calendar and meeting management
  • Scheduling and coordination for various meetings, events, and speaking engagements Communication liaison between internal departments and other executives
  • Partner closely with other enterprise-wide executive assistants across the organization to plan and execute meetings, and other events
  • Travel coordination for busy professional and personal schedule
  • Records management and document control
  • Ad hoc special projects and other personal support as needed Expense reporting using Concur
  • Maintain high level of confidentiality, integrity, discretion, and judgment
  • Read, write, prepare correspondence, conduct research, interpret data, and proof documents
  • Ability to present information professionally and proofread for spelling and grammar Build strong relationships and proactively collaborate with others
  • Assist with special projects
  • Collaborate with Paralegals to compile contracts and exhibits
  • Assist Attorneys and Paralegals with project and team related tasks
  • Office Supply/Suite Management duties – ordering supplies, work orders for lights out, etc.

NECESSARY QUALIFICATIONS

  • 10-15 years of experience supporting a senior executive in both professional and personal endeavors Bachelor’s Degree required
  • Excellent computer skills, with proficiency in Microsoft Word, Excel and PowerPoint ACT Software experience, a plus Law Base and World Docs, a plus Bluebeam Software experience, a plus
  • Must be extremely organized and detail oriented
  • Have excellent communication, both written and verbal Impeccable customer service skills and the desire to create “Raving Fans”
  • Ability to multi-task in a fast-paced environment with ever changing priorities and under tight deadlines
  • Proactive, self-starter
  • Ability to manage different personalities and interface with individuals at all levels

Mindy Woolf
Senior Search Consultant

I look forward to assisting you with your search and assessing whether this role could be a good fit for you. Please apply for confidential consideration!

Tel: 314-292-7902 | Email: mwoolf@careeradvancers.com

Tagged as: Executive Assistant