Accounts Payable

AR/AP Accounting Clerk


Accounting Career Consultants

AR/AP Accounting Clerk Saint Louis, MO

Job Reference: JOB-28521B

Why is This a Great Opportunity?

Job Description:

Payable Essential Duties:

  1. Assist in preparation of monthly financial information for financial and annual reporting as required. (Budget, DFB, Finance Advisory Board, etc.)
  2. Communicate with institution accounting personnel, or designated individuals and vendors in matters related to processing, coding, and submission of accounting transactions.
  3. Process accounts payable disbursements twice a week (unless other wised instructed by Director or Controller, for all City Fund departments and institutions in ACH or printed check format for mailings to external vendors and internal departments.
    1. Function includes review of invoices for approval, coding accuracy, and entry into Account Payable system. Responsible for control and tracking of invoices once received and stamped in.
    2. Inform immediate supervisor of payable items not in accordance with Finance Department or policy. This includes, but is not limited to, payment of sales tax on non-taxable items, lack of necessary documentation, attachment of requisitions, etc.
  • Reconcile vendor statement discrepancies. Investigate and resolve past due notices received. 
  1. Obtains W-9s from vendors and enter relevant information into the accounting system, in compliance w/1099 requirements, File & Scan all w-9 forms Received.
  2. Review cash position with City Fund Accounting Director prior to check generation. Balance and reconcile all accounts payable account to general ledger and enter activity into cash log.
  3. File and scan invoices and cancelled checks in accordance with THQ filing guidelines. Rotate year-end files from cabinet to storage area or file room 7) Advise select DHQ personnel on City Fund Account Payables procedures.

Receivable Essential Duties:

  1. Maintains the accounts receivable system, which includes entry of accruals, adjustments to actual amounts billed, posting of receipts, monthly closing and printing of system reports.
  2. Performs backup duties and assists Lead City Fund Accountant and/or City Fund Accounting Director with training.
  3. Reviews City Fund ledger activity, researches and corrects errors through journal entries as requested by Lead City Fund Accountant and approved by City Fund Accounting Director.
  4. Monitors and balances cash book, under the supervision of the City Fund Accounting Director.
  5. Prepares deposits of City Fund cash receipts, including donations and the verification of lockbox donations. Works with Direct Mail staff, communicating donor information for thank you correspondence in accordance with agreed upon guidelines.
  6. Scans accounts receivable and cash receipts entries with supporting documents into Doc Star. Properly maintain all files in good order. Post scanned white mail to appropriate directory.


  1. Maintains positive work atmosphere by behaving and communicating in a manner that fosters good relationships with clients, co-workers, and supervisors. This includes, but is not limited to, such actions as: resolution of conflicts in a professional manner; courteous treatment of staff, visitors, and clients; respect of others= property and person; and professional and appropriate communication to and about clients, co-workers and supervisors. 
  2. Prepares electronic and manual deposits of cash receipts daily and posts receipts & perform DHQ petty cash duties.



Minimum Qualifications

Bachelor’s degree in an accounting related field with three years’ work experience in an accounting or business-related field.  Combination of training, education and experience will be considered. Fluent in computer use with experience in spreadsheets, word processing and computerized accounting. Must be a team player, a self-starter, and perform well with minimum supervision.


Physical and Working Conditions

Must be able to perform the above essential duties.  Capable of performing in an office environment to include using a computer, answering phones, etc.  Most work will be indoors in a temperature-controlled environment.


Shani Poole
Account Executive

I look forward to assisting you with your search and assessing whether this role could be a good fit for you. Please apply for confidential consideration!

Tel: 314-292-7914 | Email:

Tagged as: AR/AP Accounting Clerk