Grants & Contracts Accountant
Saint Louis, MO
Summary: Provides financial review for grant applications, and administrative support and coordination to meet the grant and contract sponsor's requirements. This is a 30-32 hour per week position.
Essential Duties and Responsibilities:
Establish and maintain all projects in the accounting software.
Assist in preparation of the financial portion of the grant application, ensuring the budget portion of the application focuses on our conditions, restrictions, and goals, and that the budget portion of the proposal is in line with the narrative.
Provide financial administration of grants and contracts to ensure confirmation to the terms of the agreement through-out the life of the respective award. This includes preparing journal entries, performing account analysis, and reconciliations.
Allocate payroll costs across projects.
Monitor financial administration of projects to ensure proper documentation and coding are maintained for all revenue and expenditures for restricted funds.
Prepare and/or oversee preparation of invoices and financial reports as required by sponsors. Follow-up on past due invoices.
Assist the Grants and Contracts Coordinator with annual scheduled audits, periodic desk audits, on-site audits, and tax return schedules.
Assist the Grants and Contracts Coordinator with annual budget preparation.
Other special projects as directed by Management.
Assists with preparing grant and contract proposals including determining salary totals based on identified percentages of staff working on the projects.
Performs other duties as assigned.
Behaves and communicates in a manner that promotes and fosters a culture of teamwork and cooperation, within our division and throughout the Garden, with co-workers, supervisors/managers, volunteers, visitors and employees.
Supervisory Responsibilities: This job has no supervisory responsibilities.
Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments prepared and on time.
Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Completes tasks on time or notifies appropriate person with an alternate plan.
Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings, as required.
Written Communication - Writes clearly and informatively, using correct spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
Interpersonal - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Accepts responsibility for own actions; Follows through on commitments.
Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.
Three (3) years related and progressive experience in related field; possessing knowledge of computerized accounting system, intensive ability to work with detail, and excellent organizational skills.
Two plus (2+) years grant administration experience required.
Demonstrates highest level of professional and ethical conduct.
Prior experience in a non-profit, grant funded institution preferred.
Ability to exercise independent judgment in the allocation of resources.
Scheduling flexibility may be required to work limited evenings, weekends, or holidays.
Occasional travel required (local/domestically), mainly moving between two office locations for meetings.
The requirements and duties listed are representative and not exhaustive of the knowledge, skill, and/or abilities required.
Bachelor's degree in Accounting, Finance or related field.
An equivalent combination of education, skills, and experience may be considered.